Excel software in project management – When it comes to using Excel for project management, this program has no advantages over other project management tools.
Remember that Excel is not bad, even if you want to use it for project management.
But if you compare it to what modern project management software can achieve, you will notice that Excel is very old.
In this article, we will learn how we can increase productivity and make general management easier with the help of project management tools that can replace Excel.
Why is it time to leave Excel software in project management?
1- Teams need extensive cooperation
The new Microsoft 365 has several collaboration features, including co-writing and sharing internal insights.
Keep in mind that collaboration is only available on newer versions with cloud support. The older 2007 and 2013 versions of Excel, which are still very popular, do not have cloud collaboration features.
You will move a row, save the changes, and post comments in the email, hoping the recipient will get what you mean.
Although it is not bad when working with a small team of 3-5 people, it becomes very difficult as the team expands.
Today, teams need extensive and dynamic collaboration. Especially since the remote working method has become common. There are several occasions when teams are communicating via video calls, taking notes from a chat, and sharing a page for brainstorming.
If you only use Excel as a project management tool, these are very difficult to achieve. If you have other tools to compensate for this problem, you will probably lose productivity due to having too many programs.
Therefore, team management software in common environments can easily replace Excel.
2- It is difficult to automate Excel software in project management
In 1993, Microsoft introduced VBA or Macros support in Excel to open up automation.
Almost three decades later, simple task automation in Excel is still difficult. If you’ve taken an Excel professional class, you may know where to start, but others will probably spend hours searching Google for solutions.
From a project management point of view, you need automation on a daily basis. You want task assignment emails to be sent automatically and to-do lists to be updated daily without manual triggers.
To achieve what most project management programs offer by default, you may need to write custom scripts or get help from a developer in Excel.
Now if you look at the SaaS applications that offer project management, you will easily find thousands of automation options with one internal click and even more through API calls.
Therefore, Excel does not seem to have the ability to automate project management. This harms productivity.
3- Excel user interface is not suitable for project management
The Excel spreadsheet interface and toolbox at the top are great for reducing the number and creating accurate reports.
But when it comes to managing hour-by-hour updates on a project, you can certainly use a more specialized tool.
On a daily basis, your team does a variety of tasks such as filing, discussing ideas, and researching the web. Imagine having to track all of these in Excel spreadsheets and charts.
It cannot be said that this is not possible, but it will take a lot of effort compared to a tool designed specifically for all those activities.
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4- Excel learning curve is faster
The viability of a project depends on the productivity of the team, which is related to their ability to focus more on the work and less on the tools they use.
Not surprisingly, Excel requires special effort to properly understand all menus and formulas. Even after mastering Excel skills, there is a possibility of error.
One study found that 94% of spreadsheets created in Excel have errors. We know very well how even the smallest mistake in business can be catastrophic. This confirms that Excel is not suitable for project management.
Conclusion of Excel software in project management
Successful teams today are productive. There is a lot of credibility to the tools that these teams use to their advantage.
We come from a generation of executives and leaders who all started with Excel. With all due respect to the tools that help us manage projects well, the project management market has grown a lot, and we need to grow with this market and keep ourselves up to date.